effective presentation

This is the era of digital transformation and you still have no clue how to deliver online presentation? Oh-oh. What if next week you have to manage a large project and it requires support from many people, but they are spread in cities or places far away from your workplace?

The easiest way to engage with this kind of working team is through online presentation or online meeting using digital applications or software. Online presentations are very effective media to make everyone from different spot can work together collaboratively without leaving their places.

In this article, we are not going to give you the step by step on how to make an online presentation from scratch, but more on how to make it effective, efficient, and correct. Well, here we go.

1. Choose the right device

Using the right tool to provide online presentations is the most important thing of all. Make sure your team has installed online meeting software to their devices, such as GoToMeeting, join.me, and so on. These software allow you to monitor who is online and communicate about the same points. Send meeting notifications via e-mail. You should be able to make sure everyone engaged with your presentation receives an e-mail and confirms their presence.

2. Be on time

Make sure that each team member is present in the online meeting room at scheduled time. It is pretty irritated if we can’t start the presentation just because one or two people are late. To make it easier for you and your team, set a calendar along with an alarm that can be sent via e-mail as a reminder. For team members who really can’t attend the online meeting, let them see the meeting video record every time they have time. Online meeting software usually includes this recorder feature.

3. Simple

Simplicity is not only applies to offline presentations. Online presentations are also better delivered through simple slides. Too much text will confuse and going to be difficult for your team members to read. They also won’t remember long sentence or definition. Make simple headlines, with three or four points as explanation or supporter. The fewer, the better.

4. Clear and efficient

Just do a short online presentation. At the very least, make one slide to represent three or four materials. Limit your presentation duration 10 minutes at the most. If there is a lot of material that you want to convey, divide them into several parts during the meeting. It’s much better than to stuff your team member with so many information at one time.

5. Practice, practice, and practice

Everyone knew practice makes perfect. Make sure you deliver an online presentation with the right order and good articulation, also with normal speech speed. Your voice must be heard clearly by each member of the team through the device. After the presentation, you can review your online presentation through the video recorder feature.

6. Be visual

Images represent many words. Therefore, rather than lengthy with sentences, it is better to choose images, photos, or short videos that represent what you want to convey in the presentation. If not everyone can access the video, give them the URL, so they can download it whenever they have time.

7. Entertaining

Yes, business meeting is a serious situation, but working should be fun too sometimes, right? A business presentation certainly contains a lot of factual and informative things. It is possible for your team members to feel bored quickly, especially when they have to follow the presentation through their device screens. So, spread a little sprinkle to your presentation. Stories or humor are good stuff. Your team members will tend to listen to you carefully. Plus, they will remember more of what you said to them.

8. Fair and strict moderation

Though it’s online meeting, make it possible for team members to ask questions and chat with you or other team members after the presentation. There are online meeting software feature that allowed moderator to manage conversation and Q & A session, to let one team member talk, while others can only listen (muted), because it will sound annoying, if one speaks and the other immediately responds. Set the time that will be used for the Q & A session and discussion.

9. Planning a follow up

Write down points of follow-up that you will take from online meeting. The you can add up with other points came up from the meeting. This preparation of follow-up points is important to cut down meeting time. It will also help you and team member to get conclusions and follow-up plans.

10. Finish it on time

Finish it on time. If it starts on time, then you have to end your presentation on time, too. Your team members are busy people and they may also have appointments or other activities. Respect their time and tell them they can always be connected to you to submit questions that have not yet been reviewed in your online presentation or if they would like to gain more information.

Wow, there are a lot of points! But actually these preparation is similar as the one you do for an offline presentation. The difference is probably only in the use of software and time efficiency. Have a practice and good luck with your online presentation. (*)

The effectiveness of a presentation is determined by the ability of the presenter to be presented to the audience. Of course, every presenter has his or her own style, which can influence the way he or she presents the presentation.

How to deliver a presentation that is inconsistent with the theme of the presentation can affect the effectiveness of the presentation.

There are 10 tips to make your presentation become more effective:

1. Show your passion

Show your passion to your audience. Show them that you are passionate and enthusiastic in bringing the presentation theme.

You should make an interesting presentation material. But, if you hesitate when delivering it, then it can make you seem incompetent.

Or, you make good material, but you look reluctant when delivering it. Then the audience will also be reluctant to listen to you.

Passion can be shown with confidence. When you feel confident delivering a presentation, then it will be very influential to the audience.

Confidence will make you more excited. The audience will also be eager to listen to you.

2. Start With A Stunning Presentation Opening

During the presentation, the first impression will be shown when you open the presentation.

The first two to three minutes of presentation will be decisive, whether the audience will be enthusiastic to listen to it or not.

If the audience listens with enthusiasm, plus doing the expected action, then the presentation is effective.

If presenter could not deliver an interesting presentation presentation, then the presentation could not be effective.

3. Say It With Brief and Simple

Just tell the most important points of the presentation theme. Focus on the opening and closing of presentations, because that is the part most will be remembered by the audience.

4. Relax

When delivering a presentation, you should not only stand still onstage or pulpit. You can walking on stage, even occasionally close to the audience.

With this way, you do not create a boundary between you as a presenter with the audience. The audience will feel closer to you. If the audience feels close to the presenter, then they will be more trusting.

5. Using Technology

You can use technology to help your presentation become more effective.

For example, you can use a handle remote. So, you can freely move around, while still able to point out the important points that are in your presentation slides.

Or, you can include animated pieces or videos related to the theme of your presentation into the presentation slides. So, the audience will be more interested and not bored with your presentation.

6. Master Your Tools

During presentation, you use tools such as projector, laptop, or handled remote. Although you may be assisted by an assistant to operate the equipment, but you must also master it.

It’s very important. You would not panic or nervous when suddenly there is a problem with the equipment. When there are technical errors, you can stay calm because you know what to do.

When you’re calm, you’ll be more confident.

7. Make Eye Contact

Eye contact is very important to establish a more intense relationship with the audience. When the presentation is done in front of a small number of audiences, this eye contact process will be easier to do.

But, don’t worry if you have to deliver a presentation in front of dozens, even hundreds of audiences. Eye contact can still be done. All you have to do is direct your gaze to the audience that is supposed to represent the corners where they sit.

And, don’t forget to smile when you make eye contact with your audience.

8. Know Your Audience

This is very important. You will be able to make the right presentation material if you know who your audience will be. You will also know how to fit it in.

Knowing the audience can be done by looking at their background, such as their age, gender, level of education, or work. For example, your presentation materials and style of presentation to the students will certainly be different from the presentation to the managers.

9. Beware for Your Appearance

Your appearance as a presenter is a manifestation of your appreciation to the audience. If you look neat, then your audience will feel appreciated by you. By appreciating your audience, you are self-respecting.

In addition, your appearance in accordance with the presentation you bring will also increase the confidence as a presenter.

10. Be Professional

This professional attitude you can show by coming before the time set. So you can prepare before you perform. Presentation can be started on time.

In addition, professional attitudes can also be demonstrated when an audience asks a question. Answer the question well and correctly.

If you need more time to give a satisfactory answer, then tell the audience that asks you that you can not answer the question now. Say that you will answer the question via email and do not wait too long to send the answer.

Have to Give Online Presentation? Here are the Tips