About Muhammad Noer

Muhammad Noer is a Human Resources Professional who has passion in sharing how to create and deliver a great presentation.

How to Reduce PowerPoint File Size: 3 Quick Tips To Help You Out

June 10, 2022 by Muhammad Noer

Do you cringe when your clients ask to share your presentation? We all know that big, bulky files are a nightmare for anyone trying to collaborate on a project. You’ll want to make sure the size of your PowerPoint file is relatively small so that it’s a breeze for others to email or transfer. Reducing file size in PowerPoint is essential if you want your presentation to be as easy as possible for everyone to work with. If you find yourself struggling with an over-sized file and its collaborative potential, this article is for you! In this blog post, we will walk you through three quick tips that will help reduce your file size in PowerPoint. Read on and see how much smaller those presentations can be!

Reduce Video Resolution

This should go without saying, but you can significantly reduce the file size of your PowerPoint by lowering the resolution of your video clips. It’s important to note that reducing resolution will affect the quality of your video, so keep this in mind when making your edits. If you want to keep the quality at the same level, try using a smaller frame rate instead. You may also want to cut down on the duration of each video clip. You may want to think about using shorter videos because shorter videos will result in a smaller file size than longer videos.

Use Smaller Images

You can also reduce the file size of your PowerPoint presentation by using smaller images. This means that you’ll want to replace your high-resolution images with smaller images that have a lower resolution. Many people often have the misconception that you need large resolution images for your presentation to look good. While this may be true to a certain extent, you need to remember that PowerPoint presentations are usually shown online. This means that your images will be reduced in size anyway. You’ll want to make sure that your images are around 100 pixels wide and 100 pixels tall. This will ensure that they look great while having a smaller file size.

Avoid Animations and Transitions

Finally, you can easily reduce the file size of your PowerPoint presentation by cutting animations and transitions out of your presentation altogether. While animations and transitions have their place in presentations, they can also significantly increase the file size of your presentation. You may want to avoid adding animations or transitions that zoom in and out, appear and disappear, or have other movements in them. Instead, you may want to stick to a simple fade-in and fade-out between slides. You can also go with a simple “click” to advance to the next slide.

Conclusion

These are just three quick tips that will help reduce your file size in PowerPoint. No matter what you’re presenting, it’s always important to make sure you’re keeping your file size as small as possible. This will help ease the struggle that comes with collaborating with others. Unfortunately, there’s no magic button that you can press to instantly make your PowerPoint file size ridiculously small. However, by following these tips, you’ll be able to significantly reduce the file size of your presentation and make collaborating a whole lot easier!

Want Your Audience Keep Listening to You? Check This Out!

October 21, 2020 by Muhammad Noer

The main purpose of presentation is to get an approval from the audience. Moreover, the audience do the action that the presenter wanted them to do. So, it is very important to make the audience keep listening to you during your presentation. It’s your job to make them interesting for what you say.

That’s why, you have to know who your audience are. If you know them well, then you can prepare. You can arrange your presentation, so it can fit to them. Like, you can prepare yourself, how to talk to them. Which words do you have to say to deliver a message to them. With the right words, then you will be able to get their attention for the whole presentation.

Well, it’s never easy to keep everybody on the track the whole time. But, as good presenter, then you have to give your best. Some excellent presenter can amaze their audience with their non-boring presentation.

The boring audience is the one you should avoid. They won’t get bored if you coukd deliver the interesting presentation. In fact, you also can amaze your audience.

Do you want to know how? Here some tips:

1. Start off with something surprising

It means, you have to start off your presentation with something that beyond you audience could think of. Something that could make them think instantly, like oh, is that so, really, etc. Make them curious, so they will keep more attention to you.

Avoid something so general for the opening. You have to go directly to their mind and emotion. For example, you could tell them about something inspirational. Or, you could tell them about the surprising data or facts. This will be an eye-opening for your audience.

2. Tell a story

Human tends to like a story. If you start your presentation with a story, the audience will keep the attention.

If you have some data or facts that you feel that you have to tell them at the beginning of your presentation, then create it like a story. It will be more interesting instead of the scientific style.

With the storytelling style, the audience will be more interesting and keep their focus to the whole story. Who doesn’t like a complete story anyway?

3. Get rid of the notes

You may have the cue cards, but keep your eyes away from it. Don’t stare at the cue cards the whole presentation. Keep the relationship with your audience with the eye contact.

Deliver your message like you’re having a chit-chat with them. They will like to listen to you more. They will feel more comfortable with that style.

Instead of cue cards, you can use your slide as it. Your slide could be the support tools, to help the audience to even more understand about your message. But you also can use it as your cue cards.

So, be creative with your slide, please!

4. Watch the tones

Do you remember when your kindergarten teacher tell a story in front of the class? They will change their tones when they’re speak, if they have to. So, why don’t you use this technique?

If there some parts of your presentation message that is more important than the others, say it louder. Or, if there’s something that you feel the audience should remember, reduce your speed.

Think that the message as a story. You will feel when it’s time to speak louder, a little bit fast or slow. Use your emotion.

5. Talk directly to your audience

Your audience could be hundreds. It’s no way that you could know them personally, every each of them. But, you have to know them generally.

To make them keep their attention to you, sometimes you have to talk to some of them, directly.

Maybe they use a name tag, so you could read their names. If it necessary, you could as their opinion, or ask about something. Call out their name before you do that. If they’re not wearing a name tag, you could ask before you chit-chat with some of them.

This could make you closer to them. Not only with the one that you talk with, but with every single of them.

6. Make them laugh

Even though you’re talking about something serious, don’t be that serious. Sometimes you have to tell some jokes. It’s crucial, because if you make your audience laugh, it’s a sign that you want to be closer to them. It will make them want to keep their attention to you even more.

7. Don’t be so detail

Data and facts are important in a presentation. But when you have to deliver it to your audience, it’s no need to be so detailed. Especially, when it comes about numbers.

You could say many or most of the, or something else. The audience just need to hear about it. You could give them the exact number on your slides.

Well, have you try those tricks on your presentation? If you want to keep the audience’s attention, perhaps you should try it sometimes.

Just prepare yourself, the best you could, before you deliver your presentation. A well preparation is the key to attract and keep the attention of your audience. (*)

5 Things to Remember Before Doing Online Presentation

April 29, 2020 by Muhammad Noer

The coronavirus outbreak means many workers have to work from home. Not only must daily be done at home, but even presentations must be done from home too.

Thankfully, many applications can be used to help us make presentations online. In addition to technical support, your ability as a presenter must also be considered.

Although it looks a bit easier to present online, =a presentation is still a presentation. We have to convey it well. If this online presentation will be witnessed by the bosses, a.k.a. our superiors in the office, maybe it won’t be that easy. Of course, the presentation must be prepared as well as possible, just like in a normal presentation.

The important things to note are:

1. Make sure that the connection is good

For online presentations to work properly, they must be supported by an adequate quality internet connection (if you are not sure of your connection, check centurylink plans). So, we must ensure that the quality of our internet connection is good, to help us deliver the presentation.

We can check it with other friends, before with the bosses. In addition to a good internet connection, also make sure the equipment on your computer is sufficient to make the online presentation.

Check the speaker and the microphone. Make sure that we can deliver the presentation clearly and also hear the questions or feedback given by the audience.

2. Master the apps

Currently, there are many applications that can be used to make presentations online. Before running work from home, of course we have discussed with everyone in the office about the apps that will be used to do the conference call. Many use Skype, but many now also use Teams and Zoom. You can Visit Blog to determine which might be best for you.

If the application has been determined, we certainly have to learn it in order to use it properly, including for online presentations.

3. Convey clearly

It’s not just the presentation material that has to be clear, so that your audience in the office can understand it well. But, the delivery method must also be considered. That is, your speech and voice must also clear.

Practicing is the only way you can speak clearly. Adam Zukor, one of the directors at Microsoft said that practicing by speaking alone in front of a mirror before a presentation, is very important. Although the audience is your own reflection, but it can make you understand, whether your way of speaking is good or not.

If your own imagination already feels that your way of speaking is incomprehensible, what about the real audience?

4. Focus on the main keys

When making presentation material, think carefully about the points you want to convey. Adjust to the presentation time given, so that you can really convey the really important points.

Make sure that the points to be conveyed are the important things that your audience must know. Say it directly to the points. Just like the general presentation, the audience at work will only remember key words that they think are important.

Moreover, many applications that limit the time of use. It means, maybe our time to make an online presentation can be limited. So, think carefully about the things that will be conveyed. Make sure that these are the things that the audience really wants to hear.

4. Control your nervousness

It’s okay if you are nervous, because your audience is the bosses. Although this time we are not ‘face to face’ with them, but still, they will listen to our presentation.

Nervousness can be controlled if we have confidence. That confidence will arise if we feel confident that we can deliver a good presentation. So, even if the presentation is done online, careful preparation of the material must also be done.

In addition, even if you make a presentation from home, still prepare physically as well as possible. Take a shower and use the clothes you normally wear when you have to make a presentation at the office.

5. Watch out for distractions

When making presentations, we must ensure that we are in a place that is safe from distractions. Maybe we’ve heard that there are children or pets that ‘interrupt’ when they are doing the online meeting. Do not let it happen during an online presentation that we do.

Maybe for a moment, we can lock the room. Tell everybody in the house that we have an important meeting with superiors and cannot be disturbed for a while.

Apart from those five things, we also still have to do important things that must be done during the presentation. For example, make eye contact, pay attention to the volume and tone of our voice, have a proper background and if you don’t have one, you might want to invest in a removable wallpaper, and lastly, prepare presentation materials as well as possible.

If we do those things, then our online presentation can work well.

The Simple Tips for Your Presentation from the World Class Presenters

April 1, 2020 by Muhammad Noer

Sometimes, presentation can get confusing. When you asked to present something, what would you feel? Maybe you will worry that your presentation won’t be interesting. Or, you worry about your performance on stage. Even though, amazing presentation is the key for the successful presentation.

You may feel afraid or worry for many reason. It’s very human if you feel worry or afraid before your presentation. But, you have to minimize those feelings for your own sake. You can minimize your bad feelings with confidence. Without it, then you will not perform well.

If you want to have confidence, you have to prepare. You as a presenter and your presentation material. When you have prepared, then you will have the confidence. A good material can give you enough confidence to present it.

But, it doesn’t mean that you have to spend all of your time, just to prepare your material. You have to do something else, too. You have to practice and you have to rest.

But, you don’t have to worry. Some world class presenters share their secrets. Their presentation skill is one of their key to success.

Here are their tips:

Tip #1: Tell the audience your points

It’s okay to tell about numbers in your presentation. But, if there too much numbers, your audience will be tired. So, use numbers if only it necessary. Show the numbers creatively, like in diagrams or tables.

In addition to data in numbers, another data and facts should be presented in a creative way, so it will be interesting for the audience. Tell them about those data and facts, only those relevant to the purpose of your presentation. Too much data will kill your audience.

Tip #2: Use the attractive templates

Although it may seems trivial, slide shows can help make your presentations more interesting. For that, take a minute to choose or design an attractive template. It would be better if the presentation template is made ‘in line’ with the intent and purpose of your presentation.

In addition to templates, use visuals that are suitable with the material that you want to convey. This visual includes images, videos, colors, and font that will be used. Thus, to representing the intent and purpose of the presentation, this visual material must also be eye catchy, to attract attention and not make the audience feel bored quickly.

Tip #3: Use the big letter

Big means that the size of the letters is have to easily read by the audience. Besides, the appearance of these large letters will make the audience to focus on the material displayed on the presentation slide.

Also use the same typeface in the presentation material. A matching font can also help your audience stay focused on what you are saying during presentation.

Tip #4: Think about GPS

Dave Paradi recommends that you imagine GPS when making presentation material. The presentation material that you are going to deliver must have a clear flow, from the opening, the content, to the closing presentation. All of that must trace, so that the audience’s attention is not interrupted, until eventually they will do what you expect.

Tip #5: Use manual before digital

Before you make presentation material using a computer, it’s good to design the material by hand. The aim is to make it easier for you to explore, what you should convey and how the delivery flow, so that it is more interesting and effective.

After your material is more conceptualized, complete with visualization to be conveyed, then the material can be created using a computer.

Tip #6: Thinks as an audience

Before making presentation material, first think that you are the audience who will attend the presentation. If you are in a position as an audience, what information do you want to get, or how to deliver the presentation material that you want. But, of course you should already ‘know’ who would be your audience.

By thinking as an audience, you will make presentation materials according to their needs, not according to your own desires. You do have certain goals and objectives that must be conveyed. But, it must be collaborated with the needs of the audience. Material that fits the audience’s point of view will make presentations more interesting and easier to understand.

Isn’t it simple? To make a stunning presentation cannot be in the blink of an eye. Experiences are required. For that reason, presentation training can be one way to become a reliable presenter.

How to Avoid Boredom in Delivering Same Topic Presentation Frequently?

February 19, 2020 by Muhammad Noer

Being a speaker for the same topic so frequently or routinely and over a long period of time will certainly give you a sense of saturation. This boredom can have an impact on the way you deliver your presentation to audience.

That same topic will also resonate differently to audiences who happen to have heard you deliver the topic before. For example, they burst out laughing at your jokes about your topic before, but this time they might just smile.

Well, then how to keep your presentation interesting, even though you are bored. How do you anticipate the same people who have heard your presentation among an audience?

The following are some strategies that can be put into practice to keep your presentation effective.

1. Adjust the “module” of the presentation topic

This term only exists in our mental notes as speakers. Instead of as a whole, try to view the parts of our presentation as a collection of modules.

You can turn your presentations to suit the needs of the audience and ourselves. Make a number of module variations. By changing modules like this, you avoid the boredom of the material itself, likewise with the audience.

Don’t forget to train the entire module variation, so that you can immediately overhaul the parts of the presentation as needed.

2. Throw away all of your notes

This is the benefit to always practice. When you deliver the same topic quite often, you may have memorized everything by heart, but you may also need cue cards.

But, forget those cards or any kind of notes. Memorize the variations, as stated in earlier point. You are flexible in using them. By removing your focus from any notes, you will be free to interact with the audience. You will also be free to improvise and prevent yourself from the regularity of presentations.

Many speakers are reluctant to interact or engage to their audiences because of the fear of losing control, although there are many advantages to making the audience part of the presentation.

To avoid this situation, just ask variety of questions or give instructions to your audience.

3. Utilizing multimedia in “modules”

We know that the use of pictures, music, or videos gives extraordinary impacts in building effective presentations. Now, by breaking your presentation into modules, you can use up-to-date or better pictures, song pieces, or videos to suit the conditions or needs of the audience.

4. Getting to know your audience

This applies to any presentation, whether it’s a first one or for the umpteenth hundred times. The difference is, when you use this strategy in giving a routine presentation of the same topic, you will be more helped in matching modules that can be changed earlier.

Find out about relevant demographic, psychographic, age, gender, etc, so you can choose the module that best fits the audience’s life situation. This information can be obtained from the event organizer or committee.

For example, one time you have to deliver a presentation on the topic of career planning and this time the audience are managers. So, you can take an example of a career journey from prominent company leaders that they might recognize.

Another time, you have to talk about the same topic, with different audience. They are employees who started their careers from general staff positions. Then you have to replace the example with people who are in similar conditions and situations with them.

Similarity will attract the interest of the audience.

5. Adjust to the purpose of the presentation

The same presentation can be used for different purposes. Again, it is important to divide your presentation into modules. For example, you are a regular speaker on business topics. You can change some modules that are more suitable for those who are just starting a small and medium business.

On another occasion, you are asked to speak in front of small and medium entrepreneurs who want to improve their business by using latest technologies. All you have to do is modify an existing presentations (the modules or examples).

When you are considered as an expert in a particular field, the possibility to give the same topic many times in a presentation is very large. To that end, be creative in modifying your presentation, so that it is more suitable to audiences with different backgrounds, and prevents you as a speaker from being bored. (*)