Question and Answer Session is always present in every presentation. The aim of this session is to help the audience understand more about the material that has been delivered. So, as a presenter, you must be ready to face all the questions from your audience.
Question and Answer Session is sometimes stressing presenters. They are afraid they could not answer all the questions well. Besides, this session is actually something good for a presenter. This session tests his ability in delivering presentation. When he answers questions, he actually performs his competence especially on the material he delivers.
Besides, question and answer session can also give you an opportunity to interact more intimately with your audience. From the questions that the audiences ask, you can measure their knowledge about the material you deliver. So, this session can assist you to evaluate your performance.
In order to be ready on facing questions from your audiences, here are some tips you can use:
1. Give Limitation
It is better to put the question and answer session after you finish delivering the material. The aim of this is to make sure the audience won’t throw you questions while you are still delivering your material. By giving the limitation to the time to ask questions you will not be interrupted during your presentation. It also helps you to focus on your presentation.
Besides, you also can limit how many questions they can ask in one session. The limitation of the amount of questions will make the audience aware so that they will think over about the question they want to ask. They will ask you about important and urgent things. This will make your presentation more effective and efficient.
2. Carefully Listen to your audience’s question
Listen to the question carefully so that you can comprehend the question well. This is important so that you can give the most appropriate answer that the audiences really need.
3. Think about the answer carefully
After the audience ask you a question, pause a moment to think! It is important for you to digest the question in order to give the best answer.
How if you can’t give the right answer? Don’t be panic! Sometimes, as a presenter, you can’t predict the question they ask.
If that happens, first thank to the audience, then you can apologize for not being able to answer the question properly. You can also give further discussion of forum to satisfy the audience. For instance, “thank you for the question. But, I apologize for not being able to answer that properly because this question needs further research. So, you can leave me your email address. I will send you the proper answer as soon as I have done my research on your question.”
You can also reject the question that is “out of the line”. You can say that the question is irrelevant and out of the context so that you don’t need to answer the question.
In fact, if you prepare you presentation material properly, you can answer all the question your audiences ask. By preparing the material, you learn about anything you will deliver in your presentation.
You must make sure that you do the preparation well, make the material that is understandable, use proper and understandable language. You must also make sure that your audiences don’t fall asleep. If they fall asleep, they don’t comprehend the material and ask you less important questions.
It is also recommended to make good supportive material, like slides, pictures, or videos that can help the audience absorb the material.
If you are well prepared, you don’t need to worry on facing questions from the audiences. You will answer all the questions properly and satisfyingly. To be a great speaker, you must master the technique of presentation. One of the indications that your presentation is great is when the audiences understand the material and be moved by the presentation to do what the presenter expects.