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How To Improving Your Career with Public Speaking Skill

April 11, 2018 by Muhammad Noer Leave a Comment

What is the connection between career and public speaking? Don’t we, as employee, need to speak in front of public and just do our task and job properly?

Many people think that way. But actually the case is that public speaking skill is needed and necessary for everyone in whatever his job is. Although it’s called as pubic speaking, it doesn’t mean that you must speak in public. Your public speaking skill is needed even if you only talk to one person, your boss for instance.

Few people realized that public speaking gives good influence for the progression of his career. This skill is used when you must deliver a presentation before your client or boss. If you deliver the presentation successfully may be you will get promotion on your job.

Unfortunately, many people don’t think that this skill is important. Many people think that speaking is a very common thing so that they don’t think to improve it. The fact is that common speaking and public speaking are two things that are different. Public speaking needs specific ability.

Self confidence is one of many things that differs public speaking from common speaking. In public speaking, self confidence is obligatory and necessary. Besides, we need to arrange a good and intelligible language to the audience.

There are also gesture, way of speaking (style), and volume we must notice while we are doing a public speaking.

If you notice, people with good public speaking skill tend to have an improved career. There are some things you can do if you think you don’t master public speaking.

1. Make a Good Opening

You should know that first impression is important when you speak in front of public. Your boss and client will pay attention to what you say in the beginning of your speech especially between the first and third minute. If in the beginning you cannot give a good impression, they’ll probably not listen to your speech. That is why you should find interesting words for your opening. You can practice it with your colleagues. You can start practicing in the morning by inviting your colleagues to talk about the trending topic in the internet. If in the first time you open the conversation they pay attention to you, it means that you can give a good impression to them.

2. Notice Your Volume and Intonation

You can record your own voice to get interesting volume and intonation in your speech. Pretend that you are delivering a speech to your boss or clients. After that, play your record. If you think you have a good and proper volume and intonation, you can ask for suggestion, advice and opinion to your family of friends. Ask them how to improve your intonation.

3. Know Your Audience

Your audience is not always a crowd. It can be a single person. For example you must deliver a presentation a product to a client. This client can be represented by one single person. You still have to know your audience. You don’t need to know them personally, but from his educational background, position, or company where he works. When you know your audience, you will make a presentation that’s suitable for them easily.

4. Be Confident!

This is the most important thing. All those things that have been mentioned above will be very difficult to do if you lack self confidence. To gain a sufficient self confidence you must believe in yourself. You must believe that you are the right person to deliver that presentation in front of your boss or client. By having faith to yourself, you will trust your ability well. This grows self confidence inside yourself. Every person is gifted with the ability to talk in public. Unfortunately many people are still shy although they have ability to do so. If it dominates you, it will hamper your career.

5 Presentation Techniques From Steve Jobs

March 28, 2018 by Muhammad Noer Leave a Comment

Jobs’ performance on a presentation is always expected and waited by many people. Through the world-class exclusive presentation technique, he performs how to deliver a presentation in a unique way, like an attractive show, successfully. Here are some techniques used by Jobs that lead him to be a successful presenter.

1. Create stories as a background to your presentation

The first secret is how you create a story behind a presentation. Everyone loves story. The presentation that has a story in it will always be remembered by the audiences.

The reason is very simple, stories are easily remembered. That is why you will always remember your childhood’s stories told by your parents. The audiences will remember your stories and forget anything else.

Steve jobs masters this technique properly. In every presentation he always delivers a story. When he introduced iPod in 2001, he did not explain iPod as a merely MP3 player. He chose to tell a story about iPod as 1000 songs in your pocket.

2. Create simple but visually strong slides

A good slide is usually not a complicated one. A good slide is a simple one, accurate, and helping the audiences to grasp quickly the idea that the presenter wants to deliver.

In every presentation, Steve Jobs always uses very simple slides. Sometimes, they contain just pictures with no words. In another time, they contain numbers, typed with big font size.

Through the appropriate pictures, he wants to evoke the audience’s imagination to imagine what he is explaining.

3. Use three parts rule

In the process of making a speech, we know a term three parts rule. It is done because people are used to understanding many things through three parts.

Jobs knows very well the strength behind this rule so that he uses this trick in many occasions. When he explained about iPhone, Jobs did not tell too many things that can lead people into confusion.

He summarized it as a revolutionary cell phone that has three function: (a) as an entertaining iPod, (b) as a smart phone, and (c) as a great internet communication media. Through these three things, the audiences could easily remember what iPhone is and they could summarize all other features.

The audiences can hardly remember more than three things. On the other side, less than 3 things are too little that makes presentation uninteresting. Use three parts of information to create strength to your presentation.

4. Help the audiences understand the statistics and data

Sometimes a presentation needs statistics and data to deliver important information to the audiences. Unfortunately, statistics and data sometimes are boring.

The question is how to make statistics and data more interesting? Remember! The audiences don’t care about the number you show in your presentation. They do pay attention to the story behind those numbers.

When he explained about the amount of songs that had been downloaded through iTunes, he delivered simple data by saying that 2 billion songs have been downloaded. It means 5 million songs have been downloaded per day.

It also means in a second, there are 58 songs downloaded. To make the audiences easy to imagine, he added, “This happens every minute in every hour every day.”

Now, notice how he could deliver an interesting story behind numbers and statistics. If the audiences were just given data that 2 billion songs had been sold or 5 million songs were sold per day, the audiences would hardly imagine the meaning of the statistics.

When Jobs helped the audiences by telling an analogy that there were 58 thousand songs were sold per second, the audiences could easily imagine that that was a huge amount of songs that had been downloaded.

5. Create extraordinary surprise momentum

A great presentation has something that surprises the audiences. If you want to perform greatly, create a surprise momentum to the audiences. This was what Jobs did in his presentation in 2008: he told that apple had made the thinnest notebook in the world. He showed a picture that showed how thin and light the notebook was.

When the audiences tried to imagine how thin this was, Jobs suddenly took an envelope and take a MacBook Air out of the envelope and showed it to the audiences. They were shocked and mesmerized. He created a surprise momentum in his presentation successfully. Actually, he could just explain about the product monotonously, but it would not give strength and emotional aspect to his presentation.

By taking out a MacBook out of the envelope, the explanation about the thinnest notebook was perfectly delivered. There was no technical explanation needed.

For you who want to be an extraordinary presenter, think and create the surprise momentum that summarized the whole presentation that will be remembered by the whole audiences.

Those are some techniques used by Jobs that make him famous and loved by many people. If you use and apply these techniques, every chance you have will be the mesmerizing presentation to the audiences.

If you want further understanding about these techniques, you can read book entitled “The Presentation Secrets of Steve Jobs – How to Be Insanely Great in Front of Any Audience” written by Carmine Gallo, a columnist in Businessweek.com.

How To Protect Your Presentation PowerPoint Files

February 14, 2018 by Muhammad Noer Leave a Comment

Creating a good PowerPoint for your presentation is not easy. It takes an effort. Sometimes, you just have share that files to someone else.

How to share the PowerPoint files to others safely, so that they can never be changed?

There are 3 ways that you can do to protect those files, so someone that you have to share it with can only open it, without being able to copy, edit, modify, or delete them. And, you can do all these ways without any additional software.

1. You can protect those files with password

2. Save the files as PDF document

3. Save the presentation files as picture and put it back in your slides

1. Protect The PowerPoint Files With Password

The protection using password will lock your PowerPoint files. Only someone who knows the password will be able to open end edit it.

You can choose between a password is required only for editing, or even making the safer protection that requires password others who want to open your files.

Here are the steps:

Click File –> Info –> Protect Presentation –> Encrypt with Password

Type the password that you want

Retype the password

Save the presentation file using the ‘Save’ menu

Now, if anyone wants to open the PowerPoint file, then they have to type the password first, including you.

This is the right way to protect files that is confidential and only can be open by certain people.

If those files accidentally received by other people, then they can’t open it, unless they have the password.

2. Save the file as the PDF document

This way is perfect if you want to share your presentation for public but you don’t want anybody to edit it, because it has copyright or part that should never be changed.

You can also use this way if you’re using a special font and want to make sure if the fonts appear well in the presentation document.

This is how you have to do:

Choose the PowerPoint menu

Click File –> Save As –> Save as Type –> PDF

Then the PowerPoint will save your presentation file in PDF format. All of information, pictures, and fonts will save in PDF. Anyone can open it without have to use embed font process.

If you have a copyright, the information will remain saved well and cannot be deleted.

3. Save the presentation files as picture and put it back in your slides

If you want to share your presentation file as PowerPoint document and you want the readers can edit some information, you can use this way. So, the other information will remain save from any changes.

In this way, there are 2 steps that you have to do. First, you have to save the presentation file as picture (in JPG or PNG). Then, you have to make a new presentation for parts that you want to keep protected, using those pictures as slides. And for the editable parts, you can copy them from your original presentation slides.

Here are the steps:

Click File –> Save As –> JPEG –> Save All

Create a new presentation file

For every slide that cannot be changed, use the slides that have already been drawn. And for the customizable slides, you can copy and paste from the original to add.

Tips For Your More Effective Presentation

January 3, 2018 by Muhammad Noer Leave a Comment

The effectiveness of a presentation is determined by the ability of the presenter to be presented to the audience. Of course, every presenter has his or her own style, which can influence the way he or she presents the presentation.

How to deliver a presentation that is inconsistent with the theme of the presentation can affect the effectiveness of the presentation.

There are 10 tips to make your presentation become more effective:

1. Show your passion

Show your passion to your audience. Show them that you are passionate and enthusiastic in bringing the presentation theme.

You should make an interesting presentation material. But, if you hesitate when delivering it, then it can make you seem incompetent.

Or, you make good material, but you look reluctant when delivering it. Then the audience will also be reluctant to listen to you.

Passion can be shown with confidence. When you feel confident delivering a presentation, then it will be very influential to the audience.

Confidence will make you more excited. The audience will also be eager to listen to you.

2. Start With A Stunning Presentation Opening

During the presentation, the first impression will be shown when you open the presentation.

The first two to three minutes of presentation will be decisive, whether the audience will be enthusiastic to listen to it or not.

If the audience listens with enthusiasm, plus doing the expected action, then the presentation is effective.

If presenter could not deliver an interesting presentation presentation, then the presentation could not be effective.

3. Say It With Brief and Simple

Just tell the most important points of the presentation theme. Focus on the opening and closing of presentations, because that is the part most will be remembered by the audience.

4. Relax

When delivering a presentation, you should not only stand still onstage or pulpit. You can walking on stage, even occasionally close to the audience.

With this way, you do not create a boundary between you as a presenter with the audience. The audience will feel closer to you. If the audience feels close to the presenter, then they will be more trusting.

5. Using Technology

You can use technology to help your presentation become more effective.

For example, you can use a handle remote. So, you can freely move around, while still able to point out the important points that are in your presentation slides.

Or, you can include animated pieces or videos related to the theme of your presentation into the presentation slides. So, the audience will be more interested and not bored with your presentation.

6. Master Your Tools

During presentation, you use tools such as projector, laptop, or handled remote. Although you may be assisted by an assistant to operate the equipment, but you must also master it.

It’s very important. You would not panic or nervous when suddenly there is a problem with the equipment. When there are technical errors, you can stay calm because you know what to do.

When you’re calm, you’ll be more confident.

7. Make Eye Contact

Eye contact is very important to establish a more intense relationship with the audience. When the presentation is done in front of a small number of audiences, this eye contact process will be easier to do.

But, don’t worry if you have to deliver a presentation in front of dozens, even hundreds of audiences. Eye contact can still be done. All you have to do is direct your gaze to the audience that is supposed to represent the corners where they sit.

And, don’t forget to smile when you make eye contact with your audience.

8. Know Your Audience

This is very important. You will be able to make the right presentation material if you know who your audience will be. You will also know how to fit it in.

Knowing the audience can be done by looking at their background, such as their age, gender, level of education, or work. For example, your presentation materials and style of presentation to the students will certainly be different from the presentation to the managers.

9. Beware for Your Appearance

Your appearance as a presenter is a manifestation of your appreciation to the audience. If you look neat, then your audience will feel appreciated by you. By appreciating your audience, you are self-respecting.

In addition, your appearance in accordance with the presentation you bring will also increase the confidence as a presenter.

10. Be Professional

This professional attitude you can show by coming before the time set. So you can prepare before you perform. Presentation can be started on time.

In addition, professional attitudes can also be demonstrated when an audience asks a question. Answer the question well and correctly.

If you need more time to give a satisfactory answer, then tell the audience that asks you that you can not answer the question now. Say that you will answer the question via email and do not wait too long to send the answer.

No More Boring Presentation

December 20, 2017 by Muhammad Noer 1 Comment

Have you ever involved a conversation with a stranger?

For example, when you are in a train on your journey, then someone next to you starts to open a conversation. This conversation is usually rigid, only for showing politeness. We usually feel uncomfortable, unless you or he has an initiative to get acquainted. Although it is just sharing names and shaking hands, these will make conversation more enjoyable.

Having conversation with stranger will make us uncomfortable, tend to be boring. Different to if we talk to someone we know. The longer we know our interlocutor, the more enjoyable the conversation will be.

It is the same with presentation. If you have attended some presentations, you will know which one is easy to attend and which one is not. But, there is also one that so very boring that you want to walk out immediately and sleep.

How to make a presentation not boring? Here are some tips.

1. Know your audience well

Knowing who the audiences when delivering presentation is a key for you to make presentation exciting and not boring. By knowing the audiences, you will understand them: how they digest information, what information they need. It also helps you to make the material suitable to your audiences so that your presentation becomes effective.

Knowing the audiences means knowing their positions and what they need from your presentation. You also know why they come to attend your presentation.

You know the terms communicator and communicant. In a presentation, the communicator is the presenter and the communicant is the audience. The communicator must understand what he delivers in order to reach the communication goal. That is why he must know the communicants. By knowing them, the communicator can adjust the material so that the material becomes relevant and he communicants can receive the message properly. In other words, the communicants must get inspiration from the communicator. That is when the presentation called spectacular.

2. Deliver your presentation like you talk to your friends

When you talk to someone you know, you will deliver the message directly. Seldom people talk to someone he knows with rambling conversation unless he has something not good or he doesn’t understand what to say.

In delivering presentation, you must know what you will deliver. It will make your presentation runs smoothly.

You also must speak with persuasive style. Your way of speaking determines whether the audiences believe what you say or not. If you know your audiences, you will know the speaking style suitable for them.

Knowing the audiences is as the same as knowing your enemy in a battle. A presentation is the same as communication battle. You must know your audiences so that you will know your strengths.

If you know the audiences and know your strengths, you will easily find out how to deliver presentation which is suitable with the audiences’ thinking paradigm. Therefore, you will say the exact and correct words. If what you deliver is suitable with the audience’s thinking paradigm, the audiences will listen to your presentation gladly. So, they will not feel bored while listening to your presentation.

3. Use helping tools

An interesting presentation doesn’t only require your speaking ability, but also tools. There are some people gifted to do public speaking without tools at all. But, if you think you don’t have such gift, tools, such as slide show, is very helping. Slide show doesn’t only make presentation more interesting, but also help you to focus on the material during your presentation.

Interesting presentation slide show is the one that is eye-catching, not exaggerated with many writings. It is better if it raises curiosity among the audiences. If the audiences feel curious, they will be interested to listen to your presentation.

Besides, don’t forget to make eye contact with the audiences. Eye contact shows friendliness, shows that you want to be close and intimate with the audiences. It is very important for the audiences because they will feel that you already know them.

A conversation between people who know each other is usually interspersed with humor to make it more friendly and intimate. Humor can refresh the conversation. There may be an audience who is sleepy. With humor, he will feel refreshed. The audiences will feel friendly to you.

If you don’t feel confident to deliver a presentation in front of the audiences, you can learn it. Everyone is gifted the ability to communicate and to learn.

How To Improving Your Career with Public Speaking Skill

1. Make a Good Opening

2. Notice Your Volume and Intonation

3. Know Your Audience

4. Be Confident!

5 Presentation Techniques From Steve Jobs

1. Create stories as a background to your presentation

2. Create simple but visually strong slides

3. Use three parts rule

4. Help the audiences understand the statistics and data

5. Create extraordinary surprise momentum

How To Protect Your Presentation PowerPoint Files

1. Protect The PowerPoint Files With Password

2. Save the file as the PDF document

3. Save the presentation files as picture and put it back in your slides

Tips For Your More Effective Presentation

1. Show your passion

2. Start With A Stunning Presentation Opening

3. Say It With Brief and Simple

4. Relax

5. Using Technology

6. Master Your Tools

7. Make Eye Contact

8. Know Your Audience

9. Beware for Your Appearance

10. Be Professional

No More Boring Presentation

1. Know your audience well

2. Deliver your presentation like you talk to your friends

3. Use helping tools

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