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5 Presentation Techniques From Steve Jobs

March 28, 2018 by Muhammad Noer

Jobs’ performance on a presentation is always expected and waited by many people. Through the world-class exclusive presentation technique, he performs how to deliver a presentation in a unique way, like an attractive show, successfully. Here are some techniques used by Jobs that lead him to be a successful presenter.

1. Create stories as a background to your presentation

The first secret is how you create a story behind a presentation. Everyone loves story. The presentation that has a story in it will always be remembered by the audiences.

The reason is very simple, stories are easily remembered. That is why you will always remember your childhood’s stories told by your parents. The audiences will remember your stories and forget anything else.

Steve jobs masters this technique properly. In every presentation he always delivers a story. When he introduced iPod in 2001, he did not explain iPod as a merely MP3 player. He chose to tell a story about iPod as 1000 songs in your pocket.

2. Create simple but visually strong slides

A good slide is usually not a complicated one. A good slide is a simple one, accurate, and helping the audiences to grasp quickly the idea that the presenter wants to deliver.

In every presentation, Steve Jobs always uses very simple slides. Sometimes, they contain just pictures with no words. In another time, they contain numbers, typed with big font size.

Through the appropriate pictures, he wants to evoke the audience’s imagination to imagine what he is explaining.

3. Use three parts rule

In the process of making a speech, we know a term three parts rule. It is done because people are used to understanding many things through three parts.

Jobs knows very well the strength behind this rule so that he uses this trick in many occasions. When he explained about iPhone, Jobs did not tell too many things that can lead people into confusion.

He summarized it as a revolutionary cell phone that has three function: (a) as an entertaining iPod, (b) as a smart phone, and (c) as a great internet communication media. Through these three things, the audiences could easily remember what iPhone is and they could summarize all other features.

The audiences can hardly remember more than three things. On the other side, less than 3 things are too little that makes presentation uninteresting. Use three parts of information to create strength to your presentation.

 

4. Help the audiences understand the statistics and data

Sometimes a presentation needs statistics and data to deliver important information to the audiences. Unfortunately, statistics and data sometimes are boring.

The question is how to make statistics and data more interesting? Remember! The audiences don’t care about the number you show in your presentation. They do pay attention to the story behind those numbers.

When he explained about the amount of songs that had been downloaded through iTunes, he delivered simple data by saying that 2 billion songs have been downloaded. It means 5 million songs have been downloaded per day.

It also means in a second, there are 58 songs downloaded. To make the audiences easy to imagine, he added, “This happens every minute in every hour every day.”

Now, notice how he could deliver an interesting story behind numbers and statistics. If the audiences were just given data that 2 billion songs had been sold or 5 million songs were sold per day, the audiences would hardly imagine the meaning of the statistics.

When Jobs helped the audiences by telling an analogy that there were 58 thousand songs were sold per second, the audiences could easily imagine that that was a huge amount of songs that had been downloaded.

 

5. Create extraordinary surprise momentum

A great presentation has something that surprises the audiences. If you want to perform greatly, create a surprise momentum to the audiences. This was what Jobs did in his presentation in 2008: he told that apple had made the thinnest notebook in the world. He showed a picture that showed how thin and light the notebook was.

When the audiences tried to imagine how thin this was, Jobs suddenly took an envelope and take a MacBook Air out of the envelope and showed it to the audiences. They were shocked and mesmerized. He created a surprise momentum in his presentation successfully. Actually, he could just explain about the product monotonously, but it would not give strength and emotional aspect to his presentation.

By taking out a MacBook out of the envelope, the explanation about the thinnest notebook was perfectly delivered. There was no technical explanation needed.

For you who want to be an extraordinary presenter, think and create the surprise momentum that summarized the whole presentation that will be remembered by the whole audiences.

Those are some techniques used by Jobs that make him famous and loved by many people. If you use and apply these techniques, every chance you have will be the mesmerizing presentation to the audiences.

If you want further understanding about these techniques, you can read book entitled “The Presentation Secrets of Steve Jobs – How to Be Insanely Great in Front of Any Audience” written by Carmine Gallo, a columnist in Businessweek.com.

Filed Under: Article Tagged With: Good Presentation, how to deliver a good presentation, presentation techniques, Steve Jobs Presentation

How To Protect Your Presentation PowerPoint Files

February 14, 2018 by Muhammad Noer

how to protect powerpoint slide using password pdf image

Creating a good PowerPoint for your presentation is not easy. It takes an effort. Sometimes, you just have share that files to someone else.

How to share the PowerPoint files to others safely, so that they can never be changed?

There are 3 ways that you can do to protect those files, so someone that you have to share it with can only open it, without being able to copy, edit, modify, or delete them. And, you can do all these ways without any additional software.

1. You can protect those files with password

2. Save the files as PDF document

3. Save the presentation files as picture and put it back in your slides

1. Protect The PowerPoint Files With Password

The protection using password will lock your PowerPoint files. Only someone who knows the password will be able to open end edit it.

You can choose between a password is required only for editing, or even making the safer protection that requires password others who want to open your files.

Here are the steps:

  • Click File –> Info –> Protect Presentation –> Encrypt with Password

protect powerpoint file

  • Type the password that you want

add password to powerpoint

  • Retype the password

how to protect powerpoint using password

  • Save the presentation file using the ‘Save’ menu

Now, if anyone wants to open the PowerPoint file, then they have to type the password first, including you.

This is the right way to protect files that is confidential and only can be open by certain people.

If those files accidentally received by other people, then they can’t open it, unless they have the password.

2. Save the file as the PDF document

This way is perfect if you want to share your presentation for public but you don’t want anybody to edit it, because it has copyright or part that should never be changed.

You can also use this way if you’re using a special font and want to make sure if the fonts appear well in the presentation document.

This is how you have to do:

  • Choose the PowerPoint menu

convert powerpoint to pdf

  • Click File –> Save As –> Save as Type –> PDF

save powerpoint as pdf

Then the PowerPoint will save your presentation file in PDF format. All of information, pictures, and fonts will save in PDF. Anyone can open it without have to use embed font process.

If you have a copyright, the information will remain saved well and cannot be deleted.

3. Save the presentation files as picture and put it back in your slides

If you want to share your presentation file as PowerPoint document and you want the readers can edit some information, you can use this way. So, the other information will remain save from any changes.

In this way, there are 2 steps that you have to do. First, you have to save the presentation file as picture (in JPG or PNG). Then, you have to make a new presentation for parts that you want to keep protected, using those pictures as slides. And for the editable parts, you can copy them from your original presentation slides.

Here are the steps:

  • Click File –> Save As –> JPEG –> Save All

convert powerpoint to pdf

convert slide powerpoint to single image

easiest way to convert powerpoint slide to image

  • Create a new presentation file

For every slide that cannot be changed, use the slides that have already been drawn. And for the customizable slides, you can copy and paste from the original to add.

Filed Under: Article Tagged With: how to protect file, how to protect PowerPoint, how to protect presentation file

Tips For Your More Effective Presentation

January 3, 2018 by Muhammad Noer

tips for your more effective presentation

The effectiveness of a presentation is determined by the ability of the presenter to be presented to the audience. Of course, every presenter has his or her own style, which can influence the way he or she presents the presentation.

How to deliver a presentation that is inconsistent with the theme of the presentation can affect the effectiveness of the presentation.

There are 10 tips to make your presentation become more effective:

1. Show your passion

Show your passion to your audience. Show them that you are passionate and enthusiastic in bringing the presentation theme.

You should make an interesting presentation material. But, if you hesitate when delivering it, then it can make you seem incompetent.

Or, you make good material, but you look reluctant when delivering it. Then the audience will also be reluctant to listen to you.

Passion can be shown with confidence. When you feel confident delivering a presentation, then it will be very influential to the audience.

Confidence will make you more excited. The audience will also be eager to listen to you.

2. Start With A Stunning Presentation Opening

delivering a presentation with passion

During the presentation, the first impression will be shown when you open the presentation.

The first two to three minutes of presentation will be decisive, whether the audience will be enthusiastic to listen to it or not.

If the audience listens with enthusiasm, plus doing the expected action, then the presentation is effective.

If presenter could not deliver an interesting presentation presentation, then the presentation could not be effective.

3. Say It With Brief and Simple

Just tell the most important points of the presentation theme. Focus on the opening and closing of presentations, because that is the part most will be remembered by the audience.

4. Relax

When delivering a presentation, you should not only stand still onstage or pulpit. You can walking on stage, even occasionally close to the audience.

With this way, you do not create a boundary between you as a presenter with the audience. The audience will feel closer to you. If the audience feels close to the presenter, then they will be more trusting.

5. Using Technology

You can use technology to help your presentation become more effective.

For example, you can use a handle remote. So, you can freely move around, while still able to point out the important points that are in your presentation slides.

Or, you can include animated pieces or videos related to the theme of your presentation into the presentation slides. So, the audience will be more interested and not bored with your presentation.

6. Master Your Tools

Tool for presentation

During presentation, you use tools such as projector, laptop, or handled remote. Although you may be assisted by an assistant to operate the equipment, but you must also master it.

It’s very important. You would not panic or nervous when suddenly there is a problem with the equipment. When there are technical errors, you can stay calm because you know what to do.

When you’re calm, you’ll be more confident.

7. Make Eye Contact

Eye contact is very important to establish a more intense relationship with the audience. When the presentation is done in front of a small number of audiences, this eye contact process will be easier to do.

But, don’t worry if you have to deliver a presentation in front of dozens, even hundreds of audiences. Eye contact can still be done. All you have to do is direct your gaze to the audience that is supposed to represent the corners where they sit.

And, don’t forget to smile when you make eye contact with your audience.

8. Know Your Audience

This is very important. You will be able to make the right presentation material if you know who your audience will be. You will also know how to fit it in.

Knowing the audience can be done by looking at their background, such as their age, gender, level of education, or work. For example, your presentation materials and style of presentation to the students will certainly be different from the presentation to the managers.

9. Beware for Your Appearance

Your appearance as a presenter is a manifestation of your appreciation to the audience. If you look neat, then your audience will feel appreciated by you. By appreciating your audience, you are self-respecting.

In addition, your appearance in accordance with the presentation you bring will also increase the confidence as a presenter.

10. Be Professional

become a professional presenter

This professional attitude you can show by coming before the time set. So you can prepare before you perform. Presentation can be started on time.

In addition, professional attitudes can also be demonstrated when an audience asks a question. Answer the question well and correctly.

If you need more time to give a satisfactory answer, then tell the audience that asks you that you can not answer the question now. Say that you will answer the question via email and do not wait too long to send the answer.

Filed Under: Article Tagged With: effective presentation, how to make an effective presentation, tips for effective presentation

No More Boring Presentation

December 20, 2017 by Muhammad Noer

how to not boring presentation

Have you ever involved a conversation with a stranger?

For example, when you are in a train on your journey, then someone next to you starts to open a conversation. This conversation is usually rigid, only for showing politeness. We usually feel uncomfortable, unless you or he has an initiative to get acquainted. Although it is just sharing names and shaking hands, these will make conversation more enjoyable.

Having conversation with stranger will make us uncomfortable, tend to be boring. Different to if we talk to someone we know. The longer we know our interlocutor, the more enjoyable the conversation will be.

It is the same with presentation. If you have attended some presentations, you will know which one is easy to attend and which one is not. But, there is also one that so very boring that you want to walk out immediately and sleep.

How to make a presentation not boring? Here are some tips.

1. Know your audience well

know your audience presentation

Knowing who the audiences when delivering presentation is a key for you to make presentation exciting and not boring. By knowing the audiences, you will understand them: how they digest information, what information they need. It also helps you to make the material suitable to your audiences so that your presentation becomes effective.

Knowing the audiences means knowing their positions and what they need from your presentation. You also know why they come to attend your presentation.

You know the terms communicator and communicant. In a presentation, the communicator is the presenter and the communicant is the audience. The communicator must understand what he delivers in order to reach the communication goal. That is why he must know the communicants. By knowing them, the communicator can adjust the material so that the material becomes relevant and he communicants can receive the message properly. In other words, the communicants must get inspiration from the communicator. That is when the presentation called spectacular.

2. Deliver your presentation like you talk to your friends

presentation like you talk to your friends

When you talk to someone you know, you will deliver the message directly. Seldom people talk to someone he knows with rambling conversation unless he has something not good or he doesn’t understand what to say.

In delivering presentation, you must know what you will deliver. It will make your presentation runs smoothly.

You also must speak with persuasive style. Your way of speaking determines whether the audiences believe what you say or not. If you know your audiences, you will know the speaking style suitable for them.

Knowing the audiences is as the same as knowing your enemy in a battle. A presentation is the same as communication battle. You must know your audiences so that you will know your strengths.

If you know the audiences and know your strengths, you will easily find out how to deliver presentation which is suitable with the audiences’ thinking paradigm. Therefore, you will say the exact and correct words. If what you deliver is suitable with the audience’s thinking paradigm, the audiences will listen to your presentation gladly. So, they will not feel bored while listening to your presentation.

3. Use helping tools

Use helping tools

An interesting presentation doesn’t only require your speaking ability, but also tools. There are some people gifted to do public speaking without tools at all. But, if you think you don’t have such gift, tools, such as slide show, is very helping. Slide show doesn’t only make presentation more interesting, but also help you to focus on the material during your presentation.

Interesting presentation slide show is the one that is eye-catching, not exaggerated with many writings. It is better if it raises curiosity among the audiences. If the audiences feel curious, they will be interested to listen to your presentation.

Besides, don’t forget to make eye contact with the audiences. Eye contact shows friendliness, shows that you want to be close and intimate with the audiences. It is very important for the audiences because they will feel that you already know them.

A conversation between people who know each other is usually interspersed with humor to make it more friendly and intimate. Humor can refresh the conversation. There may be an audience who is sleepy. With humor, he will feel refreshed. The audiences will feel friendly to you.

If you don’t feel confident to deliver a presentation in front of the audiences, you can learn it. Everyone is gifted the ability to communicate and to learn.

Filed Under: Article Tagged With: avoid boring presentation, how to make a good presentation

How To Use Statistic for Your Presentation

December 6, 2017 by Muhammad Noer

How To Use Statistic for your presentation

Statistic is series of data. Those data is usually in number form, arranged in a table or diagram. Statistic data usually describes something and has something to do with something.

When you deliver a presentation, you are challenged to deliver something related to data or facts so that the audiences get the point that what you deliver is something useful and real.

One of many data that affects the success of a presentation is statistic data. With those data, your presentation material will be more understandable to the audiences.

For instance, you are presenting a material about the danger of smoking to human health. In that presentation, you deliver the facts about substances inside a cigarette that can destroy health. These facts will be strengthened with statistic data. It could be the result about the research on the health damage caused by smoking, the increasing of the patients due to smoking and the relation between the amounts of cigarettes consumed daily to the heart health condition. All those data must be researched by statistics.

Besides for strengthening data and facts delivered in a presentation, statistic also has several important functions that are important for the success of your presentation.

1. Giving clearer description to the audiences

Imagine you are delivering a presentation about the importance of keeping the continuity of the forest. In that presentation, you say that 2 million hectare of forest in Indonesia is gone due to illegal logging.

When you say “2 million hectare”, the audiences will think that that is a large amount. But, only few people are able to imagine that 2 million hectare forest.

But, if you add another explanation like elaborating that ‘2 million hectare is equal to 10 thousand times of a soccer field’, almost all of the audiences are able to imagine how vast is the damage of the forest due to illegal logging. It could happen because the audiences are familiar with soccer field than a forest, especially if they live in the metropolitan city.

We got the fact from statistic data. It is impossible for you to measure the damaged forest all by yourself manually because it will be very difficult to do. But, statistics enables you to get data you need easily.

2. Giving easier explanation to the audiences

Imagine you are delivering a presentation about the benefits of strawberries for human health.

In order to be able to describe the benefits contained in strawberries, you must give the information about nutrition contained in strawberries. In that presentation, it is impossible to make a research like researches do in laboratory to give information about vitamin C consisted in a strawberry. You just need to give the existing data. For example you describe that a strawberry contains several grams of vitamin C. with that amount, people need several strawberries to keep healthy. Those data need statistic measurement.

If you want to compare the benefits of strawberries to another fruit, you can use statistic. For example, the amount of vitamin C contained in 250 grams of strawberries is equal to vitamin C contained in 500 grams of oranges.

By using statistic, the audiences will know that strawberries contain more benefits for their health. That is why they will be interested to buy strawberries after attending to your presentation.

3. Describing the background of data

You must heard news about surveys held by some institutions to count vote on last election event. In that news, it was described that candidate A has more chance to win the election compared to candidate B or the electability of candidate A decreases compared to former surveys.

Those surveys use statistics. They do not do survey to everyone, but only to some people who are considered representing a population. The data they got are considered representing what happens to the whole population, because they do the survey by using certain methods.

Statistic is required in many divisions, including in delivering a presentation. Statistic helps you to deliver information to audiences. You will be able to deliver it more easily.

A data visualization editor named Alan Smith delivered in a presentation that although not giving the exact thing, statistic can help people understand more easily.

Here is the presentation delivered by Alan Smith:

In his presentation, Smith said, “Statistics can give us a rich and surprising view of the everyday world around us.” With statistics, someone can see the difference between what he thinks with the reality.

According to smith, statistics is the science of us. By looking at the statistic data about things around us, the audiences will feel more connected with the material you deliver.

One thing you need to do is make the statistic display interesting while you deliver it. Although the data are usually numbers, but if you can deliver it properly, those numbers will not be boring. Your presentation will also be more spectacular.

Filed Under: Video Tagged With: how to use statistic for presentation, statistic for presentation

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